LONG ISLAND HEALTH INFORMATION MANAGEMENT ASSOCIATION, INC. BYLAWS

ARTICLE I - NAME

The name of this component local association of the New York Health Information Management Association, Inc. shall be the Long Island Health Information Management Association, Inc.

ARTICLE II - OBJECTIVES

(a) To promote the art and science of health information management practice in the counties of Nassau and Suffolk through education.

(b) To encourage health information management practitioners in the counties of Nassau and Suffolk to attain the highest degree of competence possible through continuing education.

(c) To sponsor continuing education programs for the purpose of promoting optimal health care and containment of health care costs in the counties of Nassau and Suffolk to the extent that health information managers may contribute toward this goal.

(d) To provide an educational medium for the sharing of experience, problems and their solutions in the health information management field.

(e) To maintain contact with educational institutions in the counties of Nassau and Suffolk offering health information management programs for the purpose of continuing professional education support for their students.

(f) To foster communication with all health care institutions in the counties of Nassau and Suffolk to keep them informed of the experienced professional assistance and educational programs available to their health information management personnel.

(g) To participate actively in research and other programs related to the health information management profession.

(h) To promote the health information management profession through educational concepts and good interpersonal and public relations.

(i) To maintain and encourage adherence to a stated code of ethics through education.

ARTICLE III - MEMBERS

Section 3.1: CLASSES OF MEMBERS

There will be seven (7) classes of membership: Active, Associate, Student, Honorary, Supporting, Corporate, and Senior.

(a) Active Membership:

Any New York Health Information Management Association (NYHIMA) Active member in good standing, who has submitted written notification to NYHIMA identifying the component local association with which he/she wishes to become affiliated, shall become an Active Member of the Association upon receipt by this association of due notice that such an individual is an active member of the New York Health Information Management Association. An active member in good standing shall be entitled to vote, to hold office, to serve as a director of the Executive Council and to serve as a committee Chairperson, committee member or delegate to the New York Health Information Management Association.

(b) Associate Membership:

Any person who does not meet the qualifications for Active Membership, but who is interested in promoting the purposes of this Association and who either works or resides in the County of Nassau or Suffolk; or, who has submitted written notification to NYHIMA identifying the component local association with which he/she wishes to become affiliated, shall become an Associate Member of this Association upon receipt by this Association of due notice that such individual is an Associate Member of the New York Health Information Management Association, Inc. An Associate Member in good standing shall be entitled to serve as a committee member, but shall not be entitled to vote, to hold office, or to serve as a member of the Executive Council or as a delegate to the New York Health Information Management Association, Inc.

(c) Student Membership:

Any individual who holds student membership in the New York Health Information Management Association, Inc.; is enrolled in a program located in Nassau or Suffolk County; or reside in these counties and is formally enrolled in a program in another state; and who has submitted written notification to NYHIMA identifying the component local association with which he/she wishes to become affiliated, shall be a Student Member of this Association so long as his/her membership in the New York Health Information Management Association, Inc. continues. Student members shall be entitled to all the rights and privileges accorded them by the New York Health Information Management Association, Inc., but shall not be entitled to vote, to hold office, or to serve as a member of the Executive Council, Committee Chairperson, committee member, or delegate to the New York Health Information Management Association, Inc., including the American Health Information Management Association, Inc.

(d) Honorary Membership:

Any individual who has made a significant contribution to Health Information Management or who has rendered distinguished service to the health information management profession or its related fields shall be awarded Honorary Membership by unanimous vote of the members present and voting at any annual meeting, the names having been recommended by the Executive Council. These members shall be exempt from dues and shall have no right, title, or interest in any property of this Association. An honorary member may hold no other class of membership in this association.

(e) Supporting Membership:

Any individual who does not meet the student or inactive membership status in the Long Island Health Information Management Association, Inc., but who is interested in promoting the purpose of the Association. The same limitations as those governing honorary membership in the Long Island Health Information Management Association, Inc. shall apply.

(f) Corporate Membership:

Any corporation interested in the purpose of the Association is eligible for Corporate Membership. The corporation shall designate one representative who shall have the rights and privileges of membership, including that of serving on committees with voice and vote; however, they shall not be entitled to other voting privileges, hold office or serve as delegates.

(g) Senior Membership:

Individuals who have held Membership and who are 65 years or older at the time of membership renewal. Seniors are entitled to full membership privileges, including the right to vote, to hold office, and to serve as delegates.

Section 3.2: APPLICATION FOR MEMBERSHIP AND INITIAL DUES

Application for active, associate and student membership shall be in writing on the form provided by the Long Island Health Information Management Association, Inc. and shall be sent to the Membership/Credentials Committee together with the total amount of initial dues and/or assessments as provided in the Bylaws of the Long Island Health Information Management Association, Inc.

Section 3.3: CESSATION, REINSTATEMENT AND TRANSFER OF MEMBERSHIP

Resignation, forfeiture, expulsion, and reinstatement of an individual's membership in the Association shall be effective upon receipt by the Association of due notice of such action relative to such individual's membership in the New York Health Information Management Association, Inc.

(a) An active or associate member in good standing may resign by submitting his/her resignation in writing to the Treasurer.

(b) Any active or associate member who is in arrears in payment of dues to this Association on June 1st, providing 30 days written notice has been given, shall forfeit his/her membership in this Association.

(c) Any member who shall violate the Bylaws of this Association or the standards of professional ethics may be dropped from membership upon due notice.

(d) For purpose of membership in this Association, transfer of an individual's membership in the Association: (i) to another component local or state association; or (ii) from such other component local or state association to this Association, shall be effective upon receipt by this Association from the New York Health Information Management Association, Inc. of due notice of transfer and payment of dues to this Association.

Section 3.4: CESSATION OF PROPERTY INTEREST

No part of the net earning of this association shall inure to the benefit of any individual. All rights, title and interest, both legal and equitable, of a member in and to the property of the Association, shall cease in the event of either (a) his resignation or death, or (b) forfeiture of membership or expulsion.

ARTICLE IV - OFFICERS AND DIRECTORS

Section 4.1: NUMBER AND DESIGNATION

(a) The officers of this association shall be a President, President-Elect, Recording Secretary, Correspondence Secretary and Treasurer. Each officer shall hold office for one year.

(b) There shall be three Directors. The retiring President shall become a Director automatically for one year. Each year, one Director shall be elected for a two-year term.

Section 4.2: QUALIFICATIONS

Only active and senior active members in good standing shall be eligible to hold office.

Section 4.3: NOMINATION

The Nominating Committee shall make nominations for officers.

Section 4.4: TERM AND SUCCESSION OF OFFICE

Each officer shall hold office for one year or until his/her successor has been elected and qualified, or until his/her earlier death, resignation or removal in the manner hereinafter provided. The Executive Council may fill any vacancy in an elected office created by death, resignation or disqualification, for the remainder of the term. After serving in such office for one year, the President-Elect shall succeed to the office of the President automatically without further action. At the first Executive Council meeting following the annual meeting, the Executive Council shall establish order of succession by which the elected officers shall be called to serve in the absence of the President and President-Elect.

Section 4.5: INSTALLATION OF OFFICERS

The newly elected officers shall be officially installed at the April meeting and shall assume their offices on July 1 following their election. The officers shall be active members in good standing of the State Association and Local Association.

Section 4.6: RESIGNATION

Any officer may, at any time, resign by giving written notice of such resignation to the President of the Association to be effective immediately or at the later time stated therein.

ARTICLE V - DUTIES OF OFFICERS AND DIRECTORS

Section 5.1: GENERAL

The duties of officers shall be as specified in these Bylaws and such standing rules as may from time to time be adopted or as specified in the Bylaws and standing rules of the New York Health Information Management Association, Inc. and in the latest edition of Robert's Rules of Order.

Section 5.2: DUTIES OF OFFICERS

(a) The President shall preside at all meetings of the Association, appoint standing and special committees, appoint a parliamentarian, render an annual report, and be an ex-officio member on all committees, except the Nominating Committee and except as otherwise provided. The President shall serve as a delegate to the annual NYHIMA meeting.

(b) The President-Elect shall perform all the duties of the President in his/her absence, disability, or inability to act, shall serve as an officer member of the Executive Council and shall perform such other duties as Executive Council may, from time to time, determine. The President-Elect shall serve as a delegate to the annual NYHIMA meeting.

(c) The Recording Secretary shall serve as an officer member, keep records of the meetings of the Association, submit such records for approval at the following meeting of the respective group, and shall transmit notice of action of the annual meeting. The Recording Secretary shall keep the minutes of the Executive Council meetings.

(d) The Corresponding Secretary shall serve as an officer member and shall send notices of meetings to the membership, shall carry on the official correspondence of the Association under the direction of the President, and shall mail the ballots to all active members at least sixty-five (65 prior to the annual meeting.

(e) The Treasurer shall serve as an officer member and have charge of all funds belonging to the Association, shall keep and deposit same for or on behalf of the Association in a bank or banks to be designated by the Association, shall maintain an account of the dues, shall collect any assessment approved by the Association, shall make sure such financial report at the annual meeting of members and shall perform such other duties as the Executive Council may, from time to time, determine.

Section 5.3 DUTIES OF DIRECTOR

The duties of the Directors shall be as specified in these Bylaws and such standing rules as shall be adopted by the Executive Council of this Association.

(a) The Past-President Director shall serve as Chairperson of the Nominating Committee.

(b) Each Second-Year Director shall serve as Chairperson of the Bylaws/Procedures Committee, upon recommendation of the President.

(c) Each First-Year Elected Director shall serve as Chairperson of the Finance Committee.

ARTICLE VI - NOMINATING AND ELECTIONS

Section 6.1: NOMINATING COMMITTEE

The Nominating Committee shall consist of a Chairperson, who shall be the immediate Past-President, a member appointed by the President-Elect and three (3) members elected from the floor at the April meeting conducted by the incoming President. The Committee shall prepare a ballot of at least two (2) nominees for each position to be filled from those consenting to serve, if elected.

Section 6.2: ELECTION OF OFFICERS

Elections shall be by plurality of the votes cast by the active members in good standing. In case of a tie, lot by the tellers shall decide the election in question. Voting shall be by mail ballots only. The Nominating Committee shall mail ballots with instructions for their use to all active members in good standing on/or before November 15th. The Nominating Committee shall then count and prepare their ballot report in time for mailing with the notice of February meeting.

Section 6.3: NOMINATION AND ELECTION OF DELEGATES

President, President-Elect, Past-President and Incoming Second-Year Director are automatic members of the House of Delegates of NYHIMA. In accordance with Article IX, Section 9.2, the Nominating Committee at the Fall General Meeting shall announce one half of the eligible nominees for delegate. The membership shall nominate the additional one half of eligible nominees from the floor to make a complete slate of candidates from which delegates will be elected. Election shall be a mail ballot in accordance with Article VI, Section 6.2. The remaining nominated delegates shall serve as alternate delegates in case one or more of the elected delegates in not able to serve. In the event a delegate finds it impossible to serve, the one receiving the next highest number of votes in the same election as that of the aforementioned delegate shall be called as an alternate. In the event that alternates are not able to serve, the President shall appoint an active member(s) in good standing to serve as a delegate.

ARTICLE VII - EXECUTIVE COUNCIL

Section 7.1: POWERS AND DUTIES

The Executive Council shall act for the membership between meetings and shall be responsible for the business and professional affairs of the Association. It may appoint agents to facilitate the handling of the Association's business. It shall submit a report of its activities through the President to the membership at its annual meeting.

Section 7.2: COMPOSITION

The Executive Council shall consist of the elected officers, the Directors, and the Editor of the Official Publication who also serves as the Registrar.

Section 7.3: QUALIFICATIONS

Only active members in good standing shall be eligible to serve as members of the Executive Council.

Section 7.4: RESIGNATION

Any member of the Executive Council may resign at any time by giving written notice of such resignation to the Executive Council of this Association, but such resignation shall not become effective until accepted by the Executive Council.

Section 7.5: REMOVAL

Any officer or director may be removed from office by the affirmative vote of two-thirds of the Executive Council present at any meeting at which a quorum is present, whenever, in their judgement, the best interests of the Association will be served thereby, provided said individual has been given notice of the time and place of said meeting and hearing, and a copy of the reasons for removal. Appeal of the action of the Executive Council may be taken to the next meeting of the Association, in which event; the decision of the members shall be by three-fourths of the members present and voting. Such decision shall be final.

Section 7.6: VACANCIES

Any vacancies created by death, resignation, or removal shall be filled for the remainder of the term by appointment of the Executive Council.

Section 7.7: REGULAR MEETINGS

The Executive Council shall hold a business meeting within four weeks following their installation and at least four other meetings during the year.

Section 7.8: SPECIAL MEETINGS

Special meetings of the Executive council may be called by the President upon written request of any (4) members of the Executive Council. Notice of time, place and purpose of such special meetings shall be mailed to all members of the Executive Council at least ten (10) days before the meeting.

Section 7.9: VALIDITY OF MEETING AND ACTIONS

Notwithstanding the provision set forth in this Article, any meeting of the Executive Council and any action properly taken thereat shall be valid if notice of the time, place and purpose of such meeting shall be waived in writing before or at such meeting by all members of the Executive Council.

Section 7.10: QUORUM

A majority of the members of the Executive Council then in office shall constitute a quorum. The action of the majority at any meeting at which a quorum is present shall constitute the action of the entire Executive Council.

Section 7.11: BUSINESS BY MAIL

Matters requiring action between meetings of the Executive Council, which, in the opinion of the President, do not warrant a called meeting, may be decided by mail vote. All such action shall be subject to ratification at the next meeting.

ARTICLE VIII - MEETING OF MEMBERS

Section 8.1: MEETINGS

The meetings of this Association shall be held in February, April, June, August, October, and December. The time and place of the meetings will be designated by the Executive Council.

Section 8.2: ANNUAL MEETINGS

The annual meeting of this Association shall be held at the April meeting. The definite time and place shall be determined by the Executive Council.

Section 8.3: NOTICE OF MEETINGS

Written or printed notice stating the place, day, and hour of the meeting and, in case of special meeting, the purpose or purposes for which such a meeting is called, shall be delivered by mail to each member not less than fifteen (15) days before the date of the meeting, by or at the direction of the President or the Corresponding Secretary or the Officer or person calling the meeting.

Section 8.4: SPECIAL MEETING

Special meetings may be called by the President, President-Elect or the Corresponding Secretary upon resolution of the Executive Council, or upon written petition of not less than half of the active members of this Association.

Section 8.5: QUORUM

The presence (in person or by proxy) of one-fourth of the members of the Association entitled to vote, as herein provided, shall constitute a quorum for transaction of business at annual or special meetings. If a quorum is not present, the meeting shall be adjourned and must be reconvened within twenty (20) days.

Section 8.6: VOTING RIGHTS

The voting body at all meetings shall be a quorum of active members in good standing. Any member entitled to vote at any meeting may vote by proxy. Proxies shall be in writing and shall be revocable at the will of the member executing the proxy. Unless the duration of the proxy shall be otherwise specified in the proxy, it shall become invalid upon expiration of eleven (11) months from the date of its execution.

Section 8.7: CANCELLATION

In the event of a national emergency or other circumstances prohibiting the holding of an annual meeting, the Executive Council may cancel the annual meeting and prompt notice thereof shall be given to all members of the Association.

ARTICLE IX - REPRESENTATION IN THE NEW YORK HOUSE OF DELEGATES

Section 9.1: NUMBER OF DELEGATES

This Association shall be represented in the House of Delegates of the New York Health Information Management Association, Inc. If there shall not be more than ten (10) active members of this Association on any March 31st, then this Association shall be represented at the annual meeting of the New York Health Information Management Association, Inc., for the then current year by one (1) delegate. If there shall be more than ten (10) active members of this Association on any March 31st, then this Association shall be represented for the then current year by one additional delegate for each additional ten (10) of such active members or major portion thereof, but in no event shall this Association be represented by more than (10) delegates. Delegates shall be elected as provided in Section 9.2 of the Article.

Section 9.2: NOMINATION AND ELECTION OF DELEGATES

President, President-Elect, Past-President and Incoming Second-Year Director are automatic members of the House of Delegates of NYHIMA. In accordance with Article IX, Section 9.1, the Nominating Committee at the Fall General Meeting shall announce one half of the eligible nominees for delegate. The membership shall nominate the additional one half of eligible nominees from the floor to make a complete slate of candidates from which delegates will be elected. Election shall be a mail ballot in accordance with Article VI, Section 6.2.

ARTICLE X - COMMITTEES

Section 10.1: STANDING COMMITTEES

No committee shall have or exercise the authority of the Executive Council in the management of the affairs of this Association. There shall be the following standing committee with such other as the Executive Council may create:

a. Bylaws/Procedures

b. Credentials/Membership

c. Nominating

d. Education

e. Activities

f. Finance

g. Public Relations

h. Coding and Data Quality

i. Awards

Section 10.2: APPOINTMENT

Chairpersons of standing committees shall be appointed by the President except as otherwise provided in these Bylaws, and having been approved by the Officers and Directors of the Executive Council, shall have the privilege of appointing their own committee members except as otherwise provided by these Bylaws.

Section 10.3: ELIGIBILITY

Only active, associate and senior members in good standing shall be eligible to serve as chairpersons or members of committees.

Section 10.4: VACANCIES

Following the procedure followed in the original appointment shall fill vacancies on committees.

Section 10.5: QUORUM

A majority of the members of any committee shall constitute a quorum.

Section 10.6: POWERS AND DUTIES

At least thirty (30) days before the annual meeting, each standing committee, except as otherwise provided by these Bylaws, shall prepare and submit to the President a written report covering its work for the year and its recommendations for the coming year. No report, recommendation or other action by any committee, except such actions as are authorized by these Bylaws, shall be considered as the action of the Association until such shall have been approved or authorized by the membership.

(a) Bylaws/Procedure Committee

Shall consist of at least three (3) members and the Second-Year Elected Director as Chairperson, the President-Elect and the Recording Secretary. It shall be the duty if this Committee to receive all proposed amendments and to submit them first to the NYHIMA Bylaws Committee for action. After adoption, they shall be submitted to the Bylaws Chairperson of the Bylaws Committee of the New York Health Information Management Association, Inc. for final signature of approval.

It shall also be the duty of this Committee to review and revise the Procedure Manual for officers and committee chairpersons as necessary to keep the procedures up to date.

(b) Credentials/Membership Committee

Shall consist of a Chairperson and at least three (3) additional members. The Treasurer and Corresponding Secretary shall be ex-officio members. This committee shall be responsible for determining the eligibility of nominees and delegates. This committee shall count and prepare ballot results in time for mailing with the notice of the April meeting. This committee shall keep an up-to-date membership file, including therein the mailing address of each member, recruit new members, and process and approve all applications for membership.

(c) Nominating Committee. See Article VI, Section 6.1.

(d) Education Committee

Shall consist of a Chairperson, who shall serve a two (2) year term, and at least three (3) additional members. The committee shall act as a liaison with the New York Health Information Management Association, Inc. for dissemination if information and sponsoring of educational activities including those relating to continuing education. This committee shall plan continuing education programs.

(e) Activities Committee

Shall consist of an Activities Coordinator and at least three (3) additional members. The committee shall greet members and visitors at general membership meetings and keep an accurate record of those attending meetings. The committee will also arrange the annual installation dinner and sponsor fundraisers.

(f) Finance Committee

Shall consist of Chairperson who shall be the First-Year Elected Director, the President-Elect and the Treasurer. The committee shall prepare the annual budget, which will be presented at the July Executive Council meeting.

(g) Public Relations Committee

Shall consist of a Chairperson and at least three (3) members. The Corresponding Secretary and the Editor shall be ex-officio members of this committee. The committee shall serve in all public relations matters relating to the profession and shall coordinate publicity and recruitment programs of the state and local association.

(h) Coding and Data Quality Committee

Shall consist of a Chairperson and at least three (3) members. The committee shall conduct bimonthly meetings and shall keep current with changing regulations and guidelines of the various federal and state agencies, the continuing changes in the coding and DRG systems, and will disseminate this information to the responsible personnel in the Health Information Management field.

(i) Awards Committee

Shall consist of a Chairperson who shall be the immediate past recipient of the Carmela Ormandy Distinguished Member Award. Members will be the last three (3) past recipients of the Carmela Ormandy Distinguished Member Award. The President will act as ex-officio. However, in the event of a tie the President will cast the deciding vote. The committee is responsible for selecting the recipient of the Carmela Ormandy Distinguished Member Award using pre-determined criteria.

ARTICLE XI - FINANCE

Section 11.1: FISCAL YEAR

The fiscal year of this Association shall begin the first day of July of each year and end on the 30th of June of each year.

Section 11.2: DUES

The annual dues shall be as follows:

(a) Active Members $20.00

(b) Associate Members $15.00

(c) Student Members $15.00

(d) Honorary Members None

(f) Supporting Members $15.00

(g) Corporate Members $50.00

(h) Senior Members $15.00

Section 11.3: ASSESSMENT

A special assessment may be levied for a specific purpose for a specified period of time upon the recommendation of the Executive Council and a two-thirds vote of the members of the Association, provided that a previous notice of the proposed assessment has been sent to all members at least thirty (30) days prior to the meeting of the general membership at which time the assessment will be considered.

The dues of this Association shall be paid on an annual basis, except that any members joining after September 30th shall pay one-half the annual dues. Dues shall be due on April 1 and shall be paid by the member to LIHIMA and sent to the Credentials & Membership Chairperson who will forward the dues to the Treasurer.

Section 11.4: APPLICATION FEE

A fee of $10.00 must accompany application for membership for all categories except student. The student application fee shall be waived until membership classification is changed.

Section 11.5: REINSTATEMENT FEE

The amount of the reinstatement fee shall be the total amount of the annual dues of this Association plus a reinstatement fee of $10.00 at the time of reinstatement.

Section 11.6: EXPENDITURE OF FUNDS

(a) Control

No officer or committee shall expend any money not provided in the budget as adopted or spend any money in excess of the budget allotment, except by order of the Executive Council; and no officer or agent of the Association shall contract for any expenditures of money in excess of twenty-five dollars ($25.00) that is not specifically allocated in the budget, except by order of the Executive Council. Unexpended balances remaining in the budget allotment at the end of the fiscal year are automatically canceled. The Treasurer shall be required to post bond in such amount and in such sureties and the Executive Council shall approve. The expense of such bond, for the faithful performance of his/her duties, is to be paid by the Association.

(b) Expenses

All expenses of the Executive Council members, incidental to the business affairs of this Association, shall be paid as provided in the budget. Reimbursement method will be governed by criteria established from time to time by the Executive Council and set down in the Procedure Manual.

(c) President's Expenses

A portion of the expenses of the President shall be reimbursed for transportation cost, plus a per diem rate for additional expenses when attending the annual meeting of the New York Health Information Management Association and the annual meeting of the American Health Information Management Association. The amount shall be decided upon by the LIHIMA Executive Council contingent on the funds available at that time.

(d) President-Elect Expenses

A portion of the expenses of the President-Elect to the annual meeting of the New York Health Information Management Association, Inc. shall be paid as provided in the budget.

(e) Delegates' Expenses

A portion of the expenses of the delegates to the annual meeting of the New York Health Information Management Association, Inc. shall be paid as provided in the budget.

Section 11.7: STATUS

To be considered in good standing, a member must have paid his/her dues and/or assessment as provided for these Bylaws.

ARTICLE XII - REGISTRY AND ARCHIVES

Section 12.1: REGISTRY/NEWSLETTER EDITOR

In order to assist the procurement of adequate Health Information Management personnel, a Registry listing available position shall be maintained for the convenience of the membership. The Editor of the official publication (Newsletter) of the Association shall be the Registrar. Members shall keep the Registry informed of positions to be filled and may call upon the Registry for information concerning available openings. The Registrar shall attend Executive Council meetings but shall not have voting privileges.

Section 12.2: ARCHIVES

An active member appointed by the President shall maintain an archive. The archivist shall be responsible for the safe storage of all documents deemed by the Executive Council to be of legal or historical significance to the Long Island Health Information Management Association, Inc., i.e. minutes, correspondence, reports, photographs, etc. The archivist shall attend Executive Council meetings, but shall not have voting privileges.

ARTICLE XIII - LOGO

The logo of the Association shall be in the form if the geographical outline of Long Island, encompassing Nassau and Suffolk Counties, and shall bear the name of the Association. The banner onto which the logo is imprinted shall be entrusted to the President.

ARTICLE XIV - OFFICIAL PUBLICATION

There shall be an official publication of this Association distributed periodically to the membership and any other subscribers, which shall be published in the format determined by the Executive Council. The Editor shall be appointed by the President and shall be a non-voting member of the Executive Council. The Editor shall also be in charge of the Job Registry (see Section 12.1).

ARTICLE XV - PARLIAMENTARY AUTHORITY

The latest edition of Robert's Rules of Order shall govern the meetings of this Association when the Bylaws are silent.

ARTICLE XVI - AMENDMENTS

Section 16.1: POWER TO AMEND

The power to amend or adopt new Bylaws shall be vested solely in the active members in good standing of this Association. Any proposed amendment must be submitted in writing in accordance with the Bylaws and mailed to all members of this Association with the official call to the meeting (as specified in Article VIII, Section 8.3). Two-thirds of the active members in good standing shall be required to adopt any amendments.

Section 16.2: SUBMISSION

The Bylaws and all amendments thereto shall be submitted for review and clearance to the Bylaws Committee of the New York Health Information Management Association, Inc. BEFORE adoption. They shall incorporate the provisions governing a local association as provided for in the Bylaws of the New York Health Information Management Association, Inc. and shall not be in conflict with any provisions thereof.

After adoption they shall be submitted to the Bylaws Chairperson of the Bylaws Committee of the New York Health Information Management Association, Inc. for final signature of approval.

Respectfully submitted by:
Linda M. Scarlato, RHIT
Bylaws/Procedures Chairperson
Second-Year Director
2001-2002